Job Description

Job Description

Job Description

RECORDS/DOCUMENT MANAGER

Financial & Realty Services, LLC, dba FRS Professional Services (FRS) in Calverton, MD is seeking a detail-oriented and organized Records/Document Manager to work in Washington, DC. The ideal candidate will ensure that information is managed effectively, securely, and in compliance with legal and regulatory requirements.

Responsibilities:

• Review organization structure and consult with Asset Management, Development, Finance, and Legal teams to identify typical records maintained by large Private Housing Authorities (PHAs).
• Develop a complete inventory of paper and electronic files across all departments and storage locations.
• Retrieve, scan, and digitize paper files to PDF/A or equivalent archival quality with OCR.
• Index files with metadata and develop folder structure by property, transaction type, and date.
• Assess current digital systems (SharePoint, shared drives, Yardi Document Storage etc.) and recommend an integrated digital document management system.
• Recommend and help implement search, access control, retention, and audit trail protocols.
• Ensure compliance with data protection, privacy, and retention regulations.
• Coordinate the transfer, archiving, and disposal of records according to established schedules.
• Train and support staff on proper records handling and retention procedures.
• Work with IT and compliance teams to maintain secure electronic record systems.

  Qualifications include:

• Bachelor’s degree in Information Management, Library Science, Business Administration, or related field
• Minimum of 5 years of experience in records or information management
• Certifications in records management, scanning and security compliance
• Strong knowledge of records management standards and data protection laws
• Proficiency with electronic document and records management systems
• Excellent attention to detail, organizational, and communication skills

  Benefits include:

• Competitive compensation
• Medical/Dental/Vision/Life/Disability insurance
• 401(k) with company match
• Paid holidays, annual and sick leave

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