Job Description

Our Boston based marketing technology company is looking for a Marketing Event Coordinator for an immediate full time contract going until the end of May; this role may extend or convert beyond that point. In this role you'll support event planning and execution for in-person events and activations, from promotion and communications to displays, staffing, and logistics. We’re looking for a detail-oriented, creative thinker who can juggle multiple responsibilities and priorities. We're looking for someone who is familiar with exhibitor services vendors like Freeman/Shepard/Viper and event inventory management software like ExhibitForce.

What You’ll Do:

• Event Planning & Execution: Lead all aspects of external event planning and execution, including developing event plans, managing communications, creating creative briefs, supporting contract negotiation, tracking budgets, handling logistics, staffing, and reporting.
• Event Management: Attend and execute events to ensure successful end-to-end completion.
• Staff Preparation: Creating event briefs, run staff meetings and training for on-site experiences, post-event communications, and reporting to ensure a consistent brand experience.
• Contingency Planning: Prepare contingency plans during events to minimize potential issues by anticipating and addressing challenges before they arise.

What We’re Looking For:

• 5+ Years of Experience: A background in tradeshow and event management, bonus for experience with small business audiences.
• Detail-Oriented: A keen eye for detail and the ability to manage multiple responsibilities and priorities simultaneously.
• Communication: Excellent communication skills to ensure clear and effective reporting and coordination.

Who you are:

• Excellent attention to detail and organizational skills, with the ability to manage multiple high priority projects simultaneously
• Strong communication skills with proven ability to collaborate and communicate clearly with multiple stakeholders.
• Self-starter who can operate with limited guidance but knows when to ask for help
• Outstanding flexibility, adaptability and sense of accountability
• You take pride in your work, have a sense of humor and enjoy being a part of a fun, collaborative team
• Ability to travel
• Ability to set up or teardown at events including lifting boxes, assembling smaller displays, moving or packing materials.

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